Layla & Wes

Dear Family & Friends,
We've chosen Kimberly and Jeff Jacoby of Romantics Travel as our destination wedding specialists, and we're asking all guests to book through them. This keeps you on our official guest list, locks in your group perks, and ensures you have access to every wedding event.

There are no extra fees for their service. They handle everything from deposits to day-of support so you can just show up and celebrate.

Romantics Travel
Jeff & Kimberly Jacoby
(817) 386-0701
jeff@romanticstravel.com
kim@romanticstravel.com

To attend our wedding events, accommodations must be booked through Romantics Travel using the link below. This connects you to our group, secures your rates, and places you on the official guest list.

Deposit & Stay Requirements:
- $100 per person deposit to reserve
- 3-night minimum stay required
- Travel insurance available at time of booking

Payment Schedule:
Deposit & RSVP by: Sep 1, 2026
Final payment due: Nov 20, 2026

What's Included:
- All-inclusive accommodations (meals, drinks, entertainment, taxes, and fees)
- Round-trip private group airport transfers
- 24/7 travel support during your trip
- Access to all wedding events and private group activities

Room block is limited. Book early.

A $100 per adult deposit holds your room
3 Night minimum stay is required

Payment Schedule: 
Deposit & RSVP by: Sep 1, 2026
Final payment due: Nov 20, 2026

Booking flights with Romantics Travel is not required. We realize that most of our guest have points or miles they would like to use, or would like the opportunity to book flights when they want.

If you need assistance with flight schedules or would like some help booking your flights, Romantics Travel is happy to help! You can reach Jeff or Kimberly at 817-386-0701

Also, since you'll be booking your room with our group, private group transportation to and from the airport is included in the rates!

Flight schedules must be forwarded to Romantics Travel no later than 45 days prior to travel to arrange transportation. They will also send out reminders via email. Transportation will only be arranged for the date of check-in and check-out, and only to and from the airport and wedding resort.

Mexico Entry Requirements:
A current passport book is required. Every guest must have a valid passport book. You will need this to board your flight and the resort will ask for it when you check-in. If you do not have a passport or need to renew it, click below.

We recommend you check your passports to ensure they are current.

Q: Do I need to book through Romantics Travel?
Yes. To attend our wedding events, you must book through Romantics Travel. Booking outside our group will result in disconnection from the group, loss of included amenities, potential extra charges, and no guaranteed access to wedding events.

Q: Must I stay at the wedding resort to attend the wedding? We strongly encourage it. Guests not booked in our block may need to purchase a day pass or per-event pass, and these are extremely limited.

Q: What is included in the package?
All-inclusive accommodations covering meals, drinks (alcoholic and non-alcoholic), taxes, tips, all wedding events, and round-trip airport transfers. A 3-night minimum stay is required.

Q: When should I reserve my room?
As soon as possible. Popular room categories sell out quickly and group rates are available for a limited time. You may request dates outside the block window, but availability and rates cannot be guaranteed.

Q: Can I book a higher room category, or a room that isn’t in the wedding block?
Yes, as long as the resort has availability. Note your preferred room in the request form and Romantics Travel will provide a quote. Quotes on rooms outside the existing block may take a few extra days.

Q: Can I make payments?
Yes. After your initial deposit, you can pay in any amount at any time using the Make a Payment link above, or simply pay the remaining balance by the final due date.

A $50 late payment penalty applies to reservations unpaid by the final payment date. Reservations not paid within 7 days of that date will automatically cancel and all payments will be forfeited.

Q: Do I need Travel Insurance?
It's strongly recommended. Most US health insurance does not cover you internationally, and cancellation can happen for any number of reasons. The plan available through the supplier offers 75% back for cancellation for any reason and 100% back for covered reasons. Insurance is non-refundable and must be purchased at time of deposit.

Q: What if I can't make it? Are there any cancellation fees?
Cancellation fees apply depending on how far out you cancel. Travel insurance is the best protection. Without it, you risk losing all payments made. Contact Romantics Travel immediately if you need to modify or cancel.

Q: Do I need a Passport?
Yes. A valid passport book is required to board your flight and check in at the resort. If you need to apply or renew, visit www.Travel.State.Gov.

Q: Are vaccinations required?
No vaccinations are currently required.

Q: What about name changes?
Reserve your room when you are certain of your travel companion. Name changes carry a $50 edit fee. No changes will be processed within 70 days of departure, and changes may result in repricing at current available rates.

Q: Is round-trip transportation included?
Yes. Round-trip airport transfers are included for guests booked in our block. Submit your flight itinerary through the Flight Link Romantics Travel will email you at 90 days out. Itinerary must be submitted at least 45 days before the group's departure. If the deadline is missed, you will need to arrange and pay for your own transportation.

Q: How do I book my airfare?
Book directly with the airline or use your points and miles. If you'd like help with scheduling, call Jeff or Kimberly at (817) 386-0701.

Barceló Hotel Group offers the All Inclusive program, so that you don’t need to worry about anything except relaxing and having fun.
Breakfast, lunch, dinner, snacks are included in the price along with open bar cocktails and soft drinks, sports, activities and entertainment. Guests have a special complimentary selection of the hotel’s best services, so they can enjoy all of the facilities and services even more. But that’s not all, also included is the hotel’s main concept: “stay at one hotel and enjoy four” with access to restaurants, bars, swimming pools and beaches of the Barceló Maya Caribe, Barceló Maya Colonial and Barceló Maya Tropical hotels. Discover the list of services included in the Barceló Maya Beach Hotel’s special Barceló All Inclusive program in the Riviera Maya.

Stay in one hotel and enjoy five!

With the Barceló All Inclusive program, you can access the buffet restaurants, bars, swimming pool and beach facilities of the Barceló Maya Beach, Barceló Maya Caribe, Barceló Maya Colonial and Barceló Maya Tropical Hotels. For more information, see our map here with all of the necessary information.

ALL INCLUSIVE
• Welcome Cocktail
• Currency exchange at the reception area
• 9 swimming pools, including a pool for children, a semi-Olympic sized pool and a pool for adults
• Towel and chair service at the beach and pool areas
• Waiter service at the pool area, from 10:30 am to 6:00 pm, no additional charge
• 2 water parks with slides and waterfalls, located at the Barceló Maya Palace and Barceló Maya Colonial hotels
• New water park Pirates Island and Surf Ride pool. Additional charges apply
• Daily and nightly entertainment with activities for all ages
• Sports bar open 24/7
• Barcy kids club for children (between 4 and 12 years of age)
• Theater with air conditioning for the enjoyment of spectacular shows with a live orchestra
• Day and nighttime activities for adults and children
• Nightclub for teenagers
• Pool and giant chess
• Free access to daily shows with drinks included at the Kukulkán and Palenque theaters
• Club with drinks included from 11 pm to 2 am (11 pm – 2 am) for over 18 years old
• Regular Catholic mass held in the chapel of Nuestra Señora de Guadalupe (located within the Plaza Mexicana shopping center)
• Guest Transportation Service from 8 am to 2:30 am (8:00 am–2:30 am)
• Minibar inside your room stocked daily with bottled water, soft drinks and domestic beer
• In-room coffee maker with bottled water, coffee, tea, sugar and cream included
• Domestic drinks (soft drinks, beer, wine, house liqueur, cocktails and coffee)
• Safe
• Alarm clock
• Robes and slippers
• Iron and ironing board
• Hair dryer
• Tips and taxes included